Office Assistant (f/m/d) - In Praxi e.V.

Starting: as soon as possible
Job scope: full-time (40 hrs/week)
Location: WHU Campus Vallendar

Team & Responsibilities

The employees of the association, together with the volunteer board of directors, form a goal-oriented and proactive team that manages very diverse tasks in an exciting and constantly changing environment.

Their activities include the administrative support of the diverse tasks and projects of the association, in particular

  • servicing our members, whether by phone, email or at our events
  • performing administrative duties for the office and leadership team
  • the management of financial accounting (external tax consultant available)
  • the collection of membership dues and event fees
  • the material management and ordering

You will coordinate this work with other office staff, board members, and outside vendors and service providers, reporting to the volunteer board of directors and the office manager.

Job Qualifications

You enjoy working in a team, have a high degree of initiative, are able to work under pressure and can adapt flexibly to changing requirements. You have a very good to fluent command of English, textual confidence both verbally and in writing, and can confidently and independently handle the standard applications of the MS Office package. You will master the following tasks, among others:

  • good command of spoken and written English and German
  • friendly and purposeful communication with our members, members of the university, and external partners
  • independent work with MS Office, including the creation of mailings
  • independent processing/supervision of accounting
  • Dealing with external partners and organization of the association office, which you master with organizational skills
  • Experience with Salesforce, Datev accounting system, and the administration of web portals, blogs, or social media platforms (esp. Facebook, LinkedIn, Xing) is a plus

We offer

  • great working environment
  • super motivierted team,
  • Flexibility in work design

If you are interested, please send your complete application documents including cover letter, resume and references by e-mail to:

Director Alumni Office

Michael Welz

+49 (0)261 92139605
Send email