Pre-departure & Arrival @ WHU

Welcome Week

The International Relations Office is dedicated to helping you integrate and feel confident from the first day on. We are your first point of contact before your exchange starts, upon your arrival in Germany and during your time at WHU. For any concern or question do not hesitate to contact us.

Our welcome week will help you to get familiar with us, Germany, WHU students and the others exchange students:

  • Our Welcome Meeting and Information Sessions will provide you with information about living and studying (residence permit, choice of courses…).
  • Our Welcome Reception will give you the opportunity to present yourself (and a local speciality from your country!) and to meet the students and staff.
  • Our Regional Tour will show you the beauty of our region.

The WHU student initiative "V.I.P" supports the International Office by organizing trips and events – during the welcome week as well as throughout the term. They are for example organizing a Tauschie-Rallye in Koblenz, a teambuilding, a barbecue (depending on the season) and a pub crawl.


Our housing office will help you in finding suitable accommodation for your stay. WHU offers various furnished housing options in Vallendar ranging from a single room to an apartment. Housing prices range from 320 to 545 Euros per month. The housing application will be done within the scope of the online application.

Available housing options

For information on the housing options available for international students, please check out the website of our Housing Office.

Please indicate your preferences within the online application under the section "Housing". It is also important to know that housing will be distributed on a first come, first served basis. Approximately 8 weeks before the start of the semester you will receive a firm offer which will be based on your preferences and the options available.

Once you have accepted the housing option offered, this is binding for the whole semester, or the duration of your stay, and will be confirmed with a kind of “preliminary rental contract”. As a general rule, this cannot be revoked or altered in any way.

Contact at the housing office:
Photo of Philomena  Richartz

Philomena Richartz

Housing Office/Wohnraumvermittlung


Photo of Sabine  Neuer

Sabine Neuer

Housing Office/Wohnraumvermittlung

+49 (0)261 6509 591

Health insurance

The German health care system has the reputation of being one of the best in the world. There is an extensive network of hospitals and doctors covering even the remotest areas of Germany.

Medical facilities are equipped with the latest technology and the national health insurance system provides nearly full coverage for most medical treatments and medicines. Almost everybody in Germany has access to this system, irrespective of income or social status.

The downside is that medical costs are high. Health care costs – for doctors, hospital stays and even medicines – are among the most expensive in the world. Any type of health care in state or private hospitals in Germany has to be paid by you or your health insurance!

When living in Germany, it is therefore extremely important to have an adequate health insurance, as a serious illness may otherwise cause huge medical expenses for you. You are obliged to prove that you have sufficient medical coverage.

Upon their arrival at WHU, all exchange students have to provide proof of health insurance. The following aspects have to be covered by your health insurance and included in the confirmation:

  • The period of time: coverage of the entire stay in Germany
  • The region: Germany has to be covered
  • Emergencies have to be covered
  • All medical expenses have to be covered

Please note that health insurance with full coverage for sickness, emergencies and all medical expenses is absolutely mandatory for all exchange students in Germany.

Those of you who need to apply for a student visa, might be required to already show proof of your health insurance when applying for a visa. Please check the health insurance requirements for your student visa application or contact your local embassy.

There is an agreement for European Union citizens which guarantees free medical treatment in Germany. This means, European citizens who are travelling or living within the European Union receive a European Health Insurance Card (EHIC) from their home health insurance company, which simplifies the procedure when receiving medical assistance during their stay in a EU Member State. The European Health Insurance Card replaces forms E111, E111B, E128 and E119.

Non-EU citizens need sufficient health insurance as well. If you have a health insurance for your time in Germany from a company in your home country, you need to bring a confirmation letter written in English or German from your insurance provider. This confirmation letter must include all the aspects mentioned above (time period, region, emergency coverage and coverage for all medical expenses) as well as your own name (i.e. the name of a parent or another family member is not sufficient). If any of these 5 aspects is not mentioned in your proof of health insurance, the authorities will not accept this proof. 

In case you do not have health insurance or if the above-mentioned aspects are not or cannot be included in the confirmation letter from your home insurance company, you have to purchase (additional) health insurance. The International Relations Office will assist you in this matter and can be contacted with health insurance related matters also before your arrival.




Please take care of visa matters as early as possible in order to be able to start your term abroad without any problems. As you have to apply for the visa from your home country (or country of residence), we suggest to start this process at least about two months prior to your departure from your home country (or country of residence). Please always contact your local German Consulate or visit their website to find out if you need a visa prior to your trip to Germany/Europe.

EU citizens and some other nationalities (currently for example students from Australia, Israel, Japan, Canada, Republic of Korea, New Zealand and the USA) do not need a visa prior to entering Germany. So, just pack your suitcase, book a flight and come to Germany!

Those who do need a visa (currently for example students from China, India, Thailand and Turkey) must apply in their home country as visas are never issued in Germany! For your student visa application you will need the letter of acceptance (“Immatrikulationsbescheinigung”) from WHU, which you will receive after your application has been processed, as well as some other documents (please ask at your local German Consulate for more information or check the mentioned website). The visa will normally be issued for a period of three months, regardless of the time you will be staying in Germany. Once you entered Germany with a visa, you will apply for a residence permit covering the entire time of your stay.

If you have to apply for a visa, please make sure to apply for a student visa, as tourist visas cannot be changed into student visas afterwards and a tourist visa is not valid for entering Germany in order to study.

Residence Permit

All Non-EU citizens staying in Germany for more than 3 months must officially obtain a residence permit after entering Germany. You will need to apply for your student residence permit at the local alien office (Ausländerbehörde) in Koblenz after your arrival. The International Relations Office will assist you in this matter and will inform you in detail about the process during the orientation days. In order to save time, we kindly ask you and strongly suggest that you gather the required documents before you leave your home country. This will save you a lot of time and problems. Prior to booking your flight, please contact the IRO for information regarding the duration of your residence permit.

You need to gather the following documents for your Residence Permit:

  1. One biometric, passport-sized photo
  2. Valid passport photocopy (just the page with the photo and personal date - in case you have a visa also a photocopy of your visa page)
  3. Photocopy of WHU Acceptance Letter ("Immatrikulationsbescheinigung")
  4. Photocopy (or print out) of recently-dated proof of sufficient funds (at least 670 Euros per month) in English or in German (bank statement, account statement, certificate of scholarship and/or parent’s certificate including parents’ bank statement)
  5. Photocopy of proof of valid health insurance in English or German (mandatory data needed: confirmation letter specifying coverage for sickness, emergencies and all medical expenses, insurance period (whole time you will spend in Germany/Europe), region or country of coverage, your name).

Please gather these documents before leaving your home country.

We recommend all Non-EU citizens who do not need a visa to enter Germany to apply for your residence permit only after your arrival in Germany. If you already apply for your residence permit in your home country / country of residence, you will have to apply again at our local alien office in Koblenz, which will result in additional costs.

Internships in Germany

Some exchange students want to do an internship after attending WHU. For all non-EU citizens it is important that the internship is legally permitted.

Option1 (only spring semester):
Students staying at WHU during the spring semester can do a full-time internship of up to 120 days within their residence permit (applied trough via WHU) until the end of August. No extra paperwork is required.

Students joining us in either semester have the opportunity to do an internship which is required for their studies and/or relates to their field of study as student employment. You have to inform the foreign office about the extension of your stay in some cases the German Federal Employment Agency has to be involved.

In all other cases you have to apply for a work permit. Be sure to apply for your work permit as soon as you get the acceptance of the company! The application process may take up to six weeks.

For additional information about the necessary steps, please contact the International Relations Office. More information on this topic will also be included in your welcome package which you receive upon arrival at WHU.

Information as of 07/2014


Incoming students

For European Exchange Students:

WHU has an ERASMUS University Charta awarded by the European Commission. Our ERASMUS Code is D KOBLENZ03. If your home university is also a university with an ERASMUS ECHE Charta, you might be eligible to apply for ERASMUS+ funding. Please contact your home university coordinator in this regard. 

For European Exchange Students:

WHU has an ERASMUS University Charta awarded by the European Commission. Our ERASMUS Code is D KOBLENZ03. If your home university is also a university with an ERASMUS ECHE Charta, you might be eligible to apply for ERASMUS+ funding. Please contact your home university coordinator in this regard. 

For Overseas Students:

Currently, we do not offer any scholarships for incoming students, but we would like to ask you to contact the German Academic Exchange Service (DAAD) where you can find further information on scholarship possibilities.

Get to DAAD

Outgoing students

ERASMUS + 2014 - 2020



WHU - Otto Beisheim School of Management participates in the European Union’s ERASMUS+ program.

  •       Every Higher Education Institution (HEI), which participates or would like to participate in the Erasmus+ Program, needs to be in possession of a valid Erasmus Charta (ECHE).

  •       The ECHE is granted by the European Commission. It proves that a HEI meets all requirements in order to be able to participate successfully in the ERASMUS+ Program. According to the prerequisites set by the European Commission, both ECHE and European Policy Statement (EPS) have to be published on the website of the HEI. 



    §     Liability clause

    This project has been financed with support from the European Commission. The author is responsible for the content of this publication. The Commission is not liable for the use of the content.

    Further information about the ERASMUS+ mobility programs can be requested from

    Deutschen Akademischen Austauschdienst

    Nationale Agentur für EU-Hochschulzusammenarbeit

    Kennedyallee 50

    53115 Bonn

    Tel.: +49(0)228/882-8877

    Fax: +49(0)228/882-555




    -> More detailed information on the website of the European Commission


Photo of Julia  Wassermann


Julia Wassermann

Program Coordinator Scholarships
Program Coordinator European Bachelor Summer Institute
Assistant International Relations


Cost of living

With respect to the cost of living, Germany lies within the EU average and is therefore not excessively expensive.

We estimate that your living costs will be around 800 EUR per month. Your budget will mostly depend on your accomodation and how you manage your free time (e.g. travelling, eating out, opera, concerts, using sports facilities, visiting museums and clubs).

Here is an example of an average exchange student’s monthly budget:

  • Accommodation: between 335 € and 515 €
  • Mobile Phone: 30 €
  • Food: 150 € per month
  • Phone card: 15 €
  • Laundry: 20 €
  • Copies: 20€
  • Local transportation to Koblenz: 70 € (monthly bus ticket)
  • Health Insurance: mandatory for medical expenses and emergencies (approx. 80 € if acquired in Germany)
  • Miscellaneous (leisure activities): 300 €

Checklist what to bring

Here are some general ideas on what to bring for your stay at WHU - Otto Beisheim School of Mangement.

  • Letter of Acceptance from WHU
  • Proof of Health Insurance
  • Passport or other identification document
  • Plane tickets and flight information
  • Originals and copies from all travel documents
  • Local Currency (Euros)
  • Camera
  • Laptop
  • Adapter (In Germany two round pin plugs are used and the voltage is 230V/50 Hz)
  • Cloths for warmth and cold
  • Umbrella
  • Medication (if needed)
  • Business casual cloths for class presentations and company visits
  • Extra pair of glasses or contact lenses
  • Tourist guide
  • Addresses and photos of family and friends
  • Travel alarm clock
  • Sunglasses
  • Backpack
  • MP3 Player